Executive Assistant

Job Locations US-IL-Elmhurst
Posted Date 1 week ago(3/12/2018 6:39 PM)
Requisition ID


The Executive Assistant position is responsible for performing all administrative duties for the President/Chief Operating Officer (COO) and Chief Financial Officer (CFO). The Executive Assistant will also provide administrative support to certain other members of the Senior Management Team. This individual will be responsible for providing support by executing long and short-term tasks, providing general assistance and advice, performing research, developing programs to support the company goals, and proactively seeking ways to free-up the executive’s time.


  • Coordinate the planning of all activities for the President/Chief Operating Officer (COO) and Chief Financial Officer (CFO). Examples of duties include: coordinate meetings, manage calendars, coordinate travel arrangements, prepare notes and meeting minutes, follow-up on management team assignments, prepare and distribute reports, manage expense reports, assist with communication and coordinate activities.
  • Coordinate materials including monthly reports and quarterly meeting materials.
  • Act as liaison between the internal departments.
  • Coordinate follow-through and tracking of multiple projects and provide periodic status reports, as required.
  • Provide a "gatekeeper" role, creating win-win situations for direct access to the COO’s and CFO's time and office
  • Ensure timely responses to staff, prepare correspondence, address complaints and requests for information, and determine which requests should be referred to other staff members.
  • Work independently, and also within teams on special projects.
  • Manage a variety of special projects.
  • Establish, develop, maintain, and update a filing system for various items.
  • Manage confidential information.
  • Other duties as assigned.


Education and Experience

  • Associate’s degree, or equivalent combination of education and experience, is preferred.
  • Must have a minimum of 5 years’ professional experience, preferably providing administrative support to senior executives.

Knowledge, Skills, and Abilities

  • Keen attention to detail with the capability to prioritize and meet deadlines.
  • Excellent written communication and documentation skills.
  • Excellent verbal communication and interpersonal skills and ability to maintain effective business relationships with peers, senior management, customers, and vendors.
  • Advanced knowledge of MS Office including Outlook, Word, Excel, and PowerPoint.
    • Experience with Google Doc’s, Sheets, Slides preferred.
  • Ability to multitask with excellent organizational skills.
  • Ability to support and contribute to team goals.
  • Ability to occasionally work varied hours/days, as business dictates.
  • Ability to adapt to an ever-changing schedule while working in a cross-functional team environment.
  • Ability to take initiative and make appropriate decisions.
  • Flexibility to adapt to a variety of situations.


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed